Introduction
This report provides a detailed breakdown of how your team is utilising our AI scribe for clinical documentation. Refreshing over night it tracks the volume of "Intellects", the resulting clinical outputs, and the estimated time saved by your staff
What does this report show?
Total use of Intellect and when it is being used
Estimated staff time saved from using Intellect
The methods used to start Intellect
The number of transcriptions, clinical codes and medical notes generated
Individual user activity
Find our reports navigation guide here
Overview
Intellect by Date
This bar chart measures the daily volume of activity over time. It tracks how many Intellects (conversations) were processed each day allowing you to identify usage spikes and lulls
Estimated Time Saving
A summary measuring operational efficiency, estimating the total amount of time saved for the team, derived as 15% of the total audio duration processed by the platform
Intellects by Top 10 Users
Measures individual engagement, it ranks the top ten most active staff members based on their total number of completed "Intellects," highlighting who is utilising the tool most frequently
Intellects by Method
Categorises how users are accessing the service, specifically tracking the frequency of different entry points such as:
Live Call - used during a phone call
Face to Face - used during a face to face consultation
Standalone - used without a patient
Audio File - used with an uploaded audio file, e.g. call recording
Desktop - used with a desktop or web app, outside of Surgery Connect & Phonebar
Embedded - other use from Surgery Connect & Phonebar
Usage Tree
This measures feature adoption and output variety. It breaks down the total "Intellects" into specific categories of work produced, specifically:
Clinical Notes
Medical Codes
Letters
Intellect Visuals
Workflow Process
Shows the conversion of data through the system's pipeline, it tracks the journey from raw input to finished documentation, specifically measuring:
Input volume: Total audio length and word count
Processing speed: Average audio process duration
Output volume: Total counts for Transcriptions, Medical Codes, Clinical Notes, and Letters
Outcomes by Date
The bar chart measures specific output productivity over time. It breaks down daily activity into four distinct categories of work product:
Letters Generated
Medical Codes Generated
Clinical Notes Generated
Transcription Generated
Intellect Data
A line-by-line record of every system event, tracking the following specific metrics for each entry
Audit Identity
Measures the exact timing (Date and Time), unique system identifiers (Tortus ID/Intellect ID), and the specific User Name responsible for the session
Input Effort
Measures the Physical scale of the work via Audio Length and Transcription Word Count
System Performance
Measures the Transcription Processing Duration to track how long the AI took to process that specific file
Output Totals
Measures the yield per session, specifically counting how many Clinical Notes, Medical Codes, and Letters were generated in that single instance
User Data
Provides a detailed breakdown for every staff member across the following categories:
Intellect Date
Measures the Earliest and Latest Intellect Dates
Total Output
Measures the volume of work through total Intellects, Transcription Word Count, and specific documents created (Clinical Notes, Medical Codes, and Letters Generated)
Time Consumption
Measures the raw input effort in both Audio Duration (Seconds) and Audio Length (Hours)
Session Averages: Measures efficiency and density per session using
Word Count Per Intellect: The average length of the resulting documentation per session
Audio Length (Seconds) Per Intellect: The average length of the audio recording per session